Accounts Payable Specialist with Worcester Investments

Accounts Payable Specialist with Worcester Investments

710 Central St. Kansas City, MO 64105

SUMMARY: The Accounts Payable Specialist supports the Property Accounting team by ensuring accurate and timely processing of vendor invoices across a multifamily real estate portfolio. This role is responsible for high-volume invoice entry, vendor communication, compliance with internal controls, and supporting month-end close activities to maintain accurate financial reporting. DUTIES and RESPONSIBILITIES: Retrieve, review, and enter a high volume of vendor invoices daily into the property management system (Entrata). Process invoices using standard billing, purchase order (PO) matching, and catalog-based procurement methods. Serve as the primary point of contact for vendor inquiries, including payment status, billing discrepancies, and statement reconciliations. Ensure all invoices contain proper documentation, general ledger coding, and required approvals in accordance with company policies. Support the Property Accounting team by monitoring and processing utility invoices to prevent service interruptions. Assist with month-end close activities by ensuring all expenses are recorded accurately, missing invoices are obtained, and deadlines are met. Identify potential accounting issues such as duplicate billings, unusual price variances, or contract discrepancies and escalate findings to the assigned Property Accountant. Conduct research and provide supporting documentation to aid Property Accountants in accurate financial decision-making. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. ATTENDANCE and TRAVEL: Travel may be required as necessary to attend training and other company functions. COMPETENCIES: Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Occasionally required to stand Frequently required to walk Continually required to sit Continually required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or crawl Continually required to talk or hear While performing the duties of this job The noise level in the work environment is usually quiet to moderate The employee must occasionally lift and /or move more than __20__ pounds / frequently lift and/or move up to __10_ pounds Specific vision abilities required by this job include: Close vision; Distance vision The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

High School Diploma

1–3 years of Accounts Payable experience, preferably within property management or real estate. Proficiency with property management or accounting software; Entrata experience strongly preferred. Demonstrated ability to manage high-volume invoice processing with a high degree of accuracy. Strong analytical and problem-solving skills with the ability to identify billing inconsistencies. Excellent organizational skills with the ability to prioritize deadlines, including month-end close. Strong attention to detail and commitment to accuracy and compliance.

Jennifer Gentzell

816-479-6599

careers@wc-kc.com