Multi-Family Accounts Payable Specialist with Worcester Communities

Multi-Family Accounts Payable Specialist with Worcester Communities

710 Central St. Kansas City, MO 64105

SUMMARY: The Accounts Payable Specialist supports the Property Accounting team by ensuring accurate and timely processing of vendor invoices across a multifamily real estate portfolio. This role is responsible for high-volume invoice entry, vendor communication, compliance with internal controls, and supporting month-end close activities to maintain accurate financial reporting. DUTIES and RESPONSIBILITIES: Retrieve, review, and enter a high volume of vendor invoices daily into the property management system (Entrata). Process invoices using standard billing, purchase order (PO) matching, and catalog-based procurement methods. Serve as the primary point of contact for vendor inquiries, including payment status, billing discrepancies, and statement reconciliations. Ensure all invoices contain proper documentation, general ledger coding, and required approvals in accordance with company policies. Support the Property Accounting team by monitoring and processing utility invoices to prevent service interruptions. Assist with month-end close activities by ensuring all expenses are recorded accurately, missing invoices are obtained, and deadlines are met. Identify potential accounting issues such as duplicate billings, unusual price variances, or contract discrepancies and escalate findings to the assigned Property Accountant. Conduct research and provide supporting documentation to aid Property Accountants in accurate financial decision-making. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

High School Diploma

1–3 years of Accounts Payable experience, preferably within property management or real estate. Proficiency with property management or accounting software; Entrata experience strongly preferred. Demonstrated ability to manage high-volume invoice processing with a high degree of accuracy. Strong analytical and problem-solving skills with the ability to identify billing inconsistencies. Excellent organizational skills with the ability to prioritize deadlines, including month-end close. Strong attention to detail and commitment to accuracy and compliance. ATTENDANCE and TRAVEL: Travel may be required as necessary to attend training and other company functions.

Jennifer Gentzell

816-479-6599

jgentzell@wc-kc.com